New system will automate creation and delivery of 2m invoices per year

Allstar, the UK’s market leading fuel card provider, has gone live with a new software solution from Macro 4 that will automate the creation of invoices and statements, providing customers with the option to receive them either by email, as secure web downloads or as printed documents. 


Allstar targets environmental benefits with paperless invoicingAllstar issues over two million invoices each year to more than 37,000 customers so there is the potential for significant cost reductions as well as customer service and environmental benefits. The company has set a target of migrating over 80% of customers from printed invoices to electronic delivery within the first 12 months.   

“Macro 4’s electronic invoicing solution improves service by sending invoices and statements in a format to suit the customer, as well as helping us drive down paper and postage costs as customers move to electronic delivery. Credit control is also improved because electronic invoices arrive faster and - unlike paper - can be re-sent quickly if customers misplace them. It has been an immediate success. Since launch over 70% of our customers have switched to electronic invoicing in the first six months,” said Helen Roberts, Customer Services Director from Allstar.

The software resides on a server in parent company FleetCor’s European data centre. It receives XML transaction data from their corporate billing application relating to all individual fuel card payments.  Using business rules, the system automatically decides whether the data relates to invoices or statements and composes and builds the final documents. “The system has also improved the quality and speed of our invoicing process. It provides full tracking and reporting of output, so we can be confident that the final documents are correct,” added Helen Roberts.     

Macro 4 is one of the few companies to offer an integrated suite of software that streamlines document management and eases the switch from paper to electronic delivery in the four key stages of the order to cash process. More information can be found at http://www.macro4.com/files/8713/7148/0929/Order-to-cash-automation-white-paper-web.pdf.
 
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