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CCube Solutions announces major new release of its EDMS software to add mobile capability, speed up implementation times and simplify support

May 4, 2016 – CCube Solutions announces today the next generation of its award-winning electronic document management software (EDMS). In what is a major new release, version 4 has been completely re-architected to offer clients a single product family with the software configurable per installation based on business needs. This will facilitate faster implementations and easier support.

CCube Solutions is a provider of enterprise content management solutions including EDMS, workflow, electronic forms (eForms) and portal applications. With an ability to deliver based on two decades of expertise and an established track record of project success, CCube Solutions works extensive with private and public sector organisations including the police, local government and the NHS. Today, its EDMS software is used at 28 hospitals around the country.

A shift from customisation to configurability
Historically, CCube Solutions’ strategy as a company was to develop and deploy highly customised versions of its software for each client. This was a great way to win new business - particularly in the NHS where requirements vary so much per organisation - but difficult to manage long term. The approach resulted in lots of different versions of the software being installed in the customer base all of which had to be maintained. For a small software firm, this meant a large and growing overhead on technical support.

Vijay Magon, CCube Solutions’ managing director, says, “We’ve gone back to being a single product family. Once a customer has purchased a licence from us, they get the full suite of software with all functionality made available which they can configure and turn on as they like. This enhances our ability to deliver solutions quickly based on a customer’s particular business requirements. It means we can be nimble and really responsive to them.”

The availability of version 4 will also enable CCube Solutions to adopt an agile methodology when it comes to software design and development, with knowledge now shared more effectively among its software engineers. Version 4 has been written from the ‘ground-up’ using Microsoft’s scalable ASP.NET MVC framework.

Innovation in the National Health Service
CCube Solutions has been a true innovator in helping the NHS grapple with paper medical records and shift Trusts to working digitally so they are paper free at the point of care.

Its customers have been pioneers in this area guided by CCube Solutions’ consultants and software engineers, as below:

• St Helens and Whiston Hospitals were the first to go paperless with patient records in 2010;
• Aintree Hospital was the first to use forms recognition, including OCR, to read medical paperwork as it is scanned to automate the process given 95% of medical forms are the same;
• Papworth Hospital was first to introduce an e-referrals system to route paperwork around the trust using workflow;
• Aneurin Bevan Health Board was the first to take children's growth records data - which charts height, weight and head circumference - and make available online so that GPs, nurses as well as hospital staff can log in and all input data.

Key features of version 4
The new version of CCube Solutions’ EDMS software adds the following key features:

• Introduces support for mobile apps and access to the EDMS by smartphones and tablets;
• Offers enhanced content searching allowing the extracting and searching of all the data from a document not just the meta-data generated after scanning;
• Removes the requirement for software to be installed on each client PC. Version 4 is a completely web-based application. This means implementation times are far faster and maintenance easier;
• Delivers integrated eForms capability. The new version has eForms ‘built in’ with customers just having to switch on this functionality when required rather than engineers write it for them.
• Introduces standard APIs to make integration and interoperability between systems straightforward. This is particularly important in the NHS where EDMS solutions are typically integrated with EPR, PAS and other clinical systems.

The launch of version 4 has allowed CCube Solutions to be accredited by COMPTia for software development and to meet the Department of Health’s Information Governance Compliance policies and standards.