Web content management is a subset of content management systems. It consists of a set of programs and equipment that help to manage web-based content. They can be used to efficiently manage the web contents of an organization's internal and eternal websites.
Today's society is an information-driven society and this makes it all the more important for organization's to sort out and present their web contents. This is vital to their image and it encourages sales through product information that is put up in their website.
The essential features of web content management systems provide for easy and efficient management of web contents. One of their chief features is the use of a database which acts as a repository of all information that needs to be stored. Another important feature is the maintenance of document history and their different versions. The stored contents can be checked-in and checked-out as and when required so that changes, modification or updates can be made to existing documents or new documents can be created. Each time a document is check in or checked out, the time and date of the check in and the check out operation is available along and a copy of the previous version of the document is also maintained. The system has a provision to roll back changes that are not required. All changes made to contents are well audited and tracked, to help future references.
Web content management systems help to maintain the work flow of document management. This means the steps involved in document life cycle will be followed. You can perform searches on the system database for required contents. The system can be configured to maintain information in different sites and can take a scheduled backup of all site contents. The different links within a web page to other pages will be maintained and checked from time to time for broken links that need to be replaced.
Understanding the features provided by a web content management system will give it's users knowledge of how the system works and how it's functionality will be helpful in managing web contents
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Catherine Joseph - Web Content Management
